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The deadline is whenever someone decides to make a decision on your application.

They can make a decision whenever so it's always a good idea to get all of the info on the system as soon as practicable possible.

However you can upload documents for the entire period it takes for them to assess and make a decision.

Yes it's acceptable to have the contact whilst apart on one file.

In regards to the emails I'd be inclined to show the volume of emails and then add a note letting them know your happy to provide copies if required maybe give them one or two so they have a rough idea as to what your sending.
 
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