Certified Copy of Passport in the United States

Go Back   Living and Working in Australia Forum With Immigration and Travel Information > Living in Australia > Visas and immigration

Visas and immigration The Australia Forum for visas, immigration and migration to Australia. Please use this section to discuss all your immigration and moving to Australia needs. Discuss visa types, time lines, submission dates, police checks and read our members' immigration success stories here.

Like Tree1Likes
  • 1 Post By 14189

Certified Copy of Passport in the United States

Closed Thread
LinkBack Thread Tools
  #1 (permalink)  
Old 09-12-2012, 07:01 PM
Active Member
Join Date: Apr 2011
Posts: 9
Please update your flag here .

1 likes received
Certified Copy of Passport in the United States

Hello! I am applying for a PMV to Australia, and I wanted to share a tidbit of information that I gleaned from the application process.

One of the requirements is to submit a certified copy of your passport. Initially, I was under the impression that this meant that I had to go through the Department of State and get a certified copy of my passport record. Everywhere I looked, it pointed me to the DoS website. However, when my case officer got to my application, they requested a certified copy of my passport biopage.

This confusion stemmed from differing definitions of "certified copy". Here in the US, certified copy usually means a copy directly issued by the agency that holds the original. For instance, to get a certified copy of a birth certificate, you have to contact the birth records office where you were born and request a birth certificate from them. However, for a passport, you carry the original. The only documents the issuing agency has is the application you filed with them.

There are two ways to satisfy this requirement, and it all depends on what state you're in. If you go to wikipedia and search for "certified copy", there is a list of states that lets you know whether or not notary publics are allowed to do copy certifications.

There are certain states where "copy certification" is legal by notary publics, and even states where copy certification is legal, it is sometimes restricted to only certain types of documents. For instance, in my state of Alabama, notary publics are only allowed to do copy certifications for their own journal entries. This means that a "copy certification" of my passport is not legal in Alabama.

In this case, the acceptable alternative is to write an affidavit swearing that the copy you've made is a true copy of the original. I contacted the DIAC hotline and they said that this was OK, and now I'm in the final stages of getting my visa approved (I just have to finish my medical check). You can do a google search for the term "affidavit of true copy" and a couple of examples will pop up. You can create a custom form in Microsoft Word. Just take the form to a notary public along with a photocopy of your passport biopage, and have them notarize the affidavit.

In cases where it is legal for notary publics to do copy certifications, do not make a copy ahead of time, because, depending on the law, the notary may either need to witness the photocopying or make the photocopy themselves.

Take this advice with a grain of salt, and to be ultra careful, you may just want to talk to a notary public about it, because they may even have form letters that you can use to save the labor of creating any forms yourself. This was just one of the many things to stress me out during this process and figured that if there were any other Americans needing help figuring out how to satisfy this requirement, I might be able to help.

Adventuress likes this.

  #2 (permalink)  
Old 09-12-2012, 11:36 PM
Senior Member
Join Date: Jan 2012
Location: Jordan
Posts: 456
Users Flag! From australia

344 likes received
325 likes given
Many thanks for coming back and taking the time to write this! People in the future will be thankful!

Closed Thread

Thread Tools

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are Off
Pingbacks are Off
Refbacks are On

Similar Threads
Thread Thread Starter Forum Replies Last Post
Certified Copies of Documents in United States Binky Visas and immigration 3 09-07-2012 03:47 AM
Certified copy of photos tokai86 Visas and immigration 1 06-07-2012 06:47 AM
What is a certified copy? catherine Visas and immigration 11 02-12-2011 10:22 PM

By using this Website, you agree to abide by our Terms and Conditions (the "Terms"). This notice does not replace our Terms, which you must read in full as they contain important information. You must not post any defamatory, unlawful or undesirable content, or any content copied from a third party, on the Website. You must not copy material from the Website except in accordance with the Terms. This Website gives users an opportunity to share information only and is not intended to contain any advice which you should rely upon. It does not replace the need to take professional or other advice. We have no liability to you or any other person in respect of any content on this Website.

All times are GMT. The time now is 01:04 AM.

Powered by vBulletin®
Copyright ©2000 - 2020, vBulletin Solutions, Inc.
vBulletin Security provided by vBSecurity v2.2.2 (Pro) - vBulletin Mods & Addons Copyright © 2020 DragonByte Technologies Ltd.